Accounts Payable Specialist
Department: Fiscal
Full-Time
Location: Northampton, MA
FLSA Status: Non-Exempt
Pay: $20-23/hr (Based on experience and education)
Keep the Numbers Moving. Keep the Mission Strong.
At ServiceNet, we’re committed to building stronger communities—one person, one service, one system at a time. Behind every impactful program is a finance team that keeps operations running smoothly and compliantly. We're currently seeking an Accounts Payable Specialist to join our Fiscal Department and help ensure our vendors are paid accurately and on time.
If you're a detail-oriented professional who thrives in a fast-paced environment and understands the importance of accurate financial processes—this role may be your perfect fit.
About the Role:
As our Accounts Payable Specialist, you’ll be at the center of our vendor payment process—supporting our programs, procurement, and fiscal teams by verifying expenses, processing payments, and ensuring compliance with accounting standards and funding guidelines. Your accuracy, efficiency, and customer service mindset will help keep our systems strong and our partnerships thriving.
What You’ll Be Doing:
- Review and process a high volume of vendor invoices and payment requests in alignment with agency policies
- Match purchase orders and receiving documents to ensure completeness and accuracy
- Prepare and execute weekly check runs, ACH/EFT transactions, and wire payments
- Maintain up-to-date vendor files, including W-9 forms and contact details
- Reconcile AP transactions and resolve invoice discrepancies with vendors and internal teams
- Respond to vendor inquiries in a professional and timely manner
- Assist with month-end closings and support documentation for audits or funder monitoring
- Ensure all expenses are coded accurately and in compliance with grant-specific or regulatory requirements
- Collaborate across departments to maintain internal controls and improve AP procedures
What You Bring to the Table:
- Associate’s degree in Accounting, Finance, or related field—or equivalent work experience
- 2–3 years of accounts payable experience (nonprofit or human services setting preferred)
- Solid understanding of accounting principles and A/P best practices
- Proficiency in accounting software (Great Plains or similar ERP systems) and Microsoft Excel
- Strong organizational skills with high attention to detail
- Ability tomanage multiple priorities and deadlines
- Excellent communication and problem-solving skills
Preferred Qualifications:
- Familiarity with grant-funded programs and related compliance (e.g., OMB Uniform Guidance)
- Experience with electronic invoice processing systems and document management tools
Work Environment & Physical Demands:
- Standard office environment with occasional lifting (up to 25 lbs)
- Occasional evening or weekend hours may be required during peak fiscal periods
Why Work With Us?
Because accurate books help build stronger communities. You’ll be part of a collaborative finance team that plays a vital role in keeping our mission running and our programs funded.
Perks & Benefits:
- Generous paid time off
- Comprehensive health, dental, and vision insurance
- 403(B) retirement plan with employer match
- Paid life insurance & long-term disability coverage
- Tuition assistance and advancement opportunities
- A culture of trust, support, and financial integrity
About ServiceNet
ServiceNet is a nonprofit human services agency that supports more than 8,400 individuals annually across western Massachusetts. We provide innovative and compassionate services for people living with mental illness, developmental disabilities, brain injuries, homelessness, and addiction.
Join the Heart of the Work. Apply today and bring your accounting skills to a mission-driven team where every dollar supports lives in transition.
https://www.servicenet.org/
ServiceNet is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.
At ServiceNet, you will make a real difference. Whether you’re working in residential direct care, clinical care, peer support, or other valuable roles, you’ll be part of a compassionate team dedicated to supporting our community.
And with over 1,500 employees and 100 programs across western Massachusetts, we’re confident there’s a role that’s the right fit for you.
ServiceNet is a non-profit agency supporting people with mental health challenges, developmental disabilities, brain injuries, homelessness, and more. We offer great benefits, room to grow, and plenty of rewarding opportunities. We’d love for you to join us!
Not sure which job might be right for you? No problem! Email talent@servicenet.org to speak with a hiring manager today.
